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Legal and procedural consultant in local procurement procedures

MĂ IMPLIC Project is hiring a legal and procedural consultant in local procurement procedures

Task refers to MĂ IMPLIC Output 2: LPA groups produce models for joint public service delivery which are available for replication

Initial contract duration:                       April 2024 – December 2024
Initially expected workload:                up to 23 working days

  1. BACKGROUND

The Project on civic engagement in local governance “MĂ IMPLIC” (Phase 2: November 2023 – October 2027) aims at ensuring that the rural population of Moldova has equitable access to quality public service provision and at supporting the government of Moldova in the implementation of the local government reform. The project is implemented by Skat Consulting Ltd., a Swiss consulting firm, and is financed by the Swiss Agency for Development and Cooperation. Skat Consulting Ltd, and its project implementation unit, a Moldovan-registered non-profit organization, implement donor-financed projects for a period of more than 10 years in Moldova already.

The project supports project partners at local and national levels. National activities support government institutions in implementing Public Administration Reform, and here especially the Local Government reform. At the local level, the project supports capacity development, civic engagement, and improvement of public service infrastructure in rural communities. In the 2nd phase, MĂ IMPLIC aims to support groups (“clusters”) of rural LPAs which will jointly deliver better public services and improve governance processes.

Phase 2 of the MĂ IMPLIC Project will consolidate the results obtained in Phase I but will also broaden the area of interventions by providing support for LPAs in executing several functions assigned to them. Thus, in addition to improving communal services, the project will contribute to the development of other public services, such as administrative public services or public services for local and/or regional economic development.  

At the local level, the project will support ca 10 groups of partner communities in the development of Service Improvement Plans (SIP). The SIPs will be developed in the 2nd half of 2024 (this process may extend until early 2025). The SIPs outline a complex of activities comprising procurement of equipment/ works, community engagement (i.e., service user relations), O&M plans for improving the performance of the Service Provider, financial aspects (tariff calculation and collection, as well as acquisition of other sources of financing for further investments) and capacity development measures for LPA staff and personnel of the service provider organisations.  The SIPs will be adopted by the respective local councils. The scope of activities outlined in the SIP is not limited to activities which are related to/or financed by the MĂ IMPLIC grants.

Following the adoption of the SIP by the local councils, the project will sign Grant Agreements with each of these groups of partner LPA. The partner LPA groups will receive a grant in the amount of up to 250,000 CHF. The implementation of the grant (i.e. the procurement) will be done by the LPA, with the support of the project. The procurement procedure shall be done in accordance with SDC procurement rules which is provided in art. 5 Exceptions, let. m: “according to the specific procedure of an international organization” of Law 131/2015. We must assume that partner LPA groups will be not very familiar with this procedure which requires different procedures than the standard public procurement procedure rules of the Republic of Moldova. Support to the LPA groups in the application of this procedure in practice will therefore be crucially important to ensure LPA ownership and accurate implementation of the procedures.

2. SCOPE OF WORK

The overall objective of the work of the Consultant will be to assist both the Grant and Procurement Manager (GPM) of MĂ IMPLIC project and the partner LPA groups in the legal and procedural aspects of preparing and implementing the procurement process.

Specifically, the Consultant shall carry out the following tasks:

  1. To revise and approve the (project developed) Red Flag Tool on public procurements at local level;
  2. To advise the project on various procurement issues like drafting the procurement guide including templates, the grant agreement etc.
  3. Support the LPA groups in understanding, applying and communicating with other official bodies the specific procurement rules for the tender. This includes an assessment of individual needs for such support, presentations / trainings to larger groups of LPAs as well as individual consultancy to specific LPA.
  4. The consultant is not expected to prepare the procurement documentation nor to conduct the procurements – this is the responsibility of the LPA and ultimate quality control of these documents rests with the project! However, upon need/request, the consultant will provide feedback and suggestions on the prepared procurement documentation.
  5. Timeline and deliverables

No

Task and estimated workload per task

Due date / timeline

1.        

Comments to Red Flag Tool (ca 5 wd)

Date of signing the contract – 30 April 2024

2.        

Comments to Project Procurement Guide and other documents (ca 8 days)

May – June 2024

3.        

Individual or group consultations to MĂ IMPLIC partner LPA (up to 10 days)

Est start not earlier than OCT 2024

This task may result in extension of this consultancy contract beyond DEC 2024.

4. QUALIFICATIONS AND SKILLS REQUIRED 

Education

 Master’s Degree (or equivalent) in Public Administration, Public Law, Economy, Finance or another relevant field.

Experience

 At least five years of professional working experience in the field of public administration, public procurement

 Previous work experience for a donor organization / project will be an advantage.

 Firsthand work experience in a local public administration is considered an advantage

Language Requirements

 Fluency in Romanian required, good knowledge of Russian and English desired

Competencies

 Demonstrated interpersonal and diplomatic skills, as well as the ability to communicate effectively with all stakeholders and to present ideas clearly.

 High personal integrity, no conflict of interest

 Excellent analytical and presentation skills.

 High level of responsibility and organization capacities;

5. APPLICATIONS

Interested individuals are expected to apply by sending the following information to info@int.skat.ch, quoting Legal and procedural consultant in local procurement procedures in the subject line of the e-mail:

  • Curriculum Vitae in English language.
  • Motivational letter in English language.
  • Financial Proposal

Applications must reach us no later than 31 March 2024.
Interviews with shortlisted candidates will be held starting with 02 April 2024.

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Job announcement: Finance and Administration Manager (2 positions)

Job announcement: Finance and Administration Manager (2 positions)

Skat Consulting Ltd. invites qualified candidates with a background in Finance, Accounting and Administration to apply to the position of  Finance and Administration Manager in 2 projects which Skat Consulting Ltd is implementing in the Republic of Moldova:

1) Mă Implic – Project on civic engagement in local governance (Phase 1: 11.2019 – 10.2023), funded by the Swiss Agency for Development and Cooperation,

2) Proiect de apă și sanitație în satele din Moldova (ApaSan+)  (05.2021 – 11.2023), funded by the Austrian Development Agency (ADA).

Skat Consulting Ltd. is a Swiss consulting company with 40 years of track record of successful, high-impact projects and partnerships, adding value to companies, organizations, and government agencies at home and abroad. Since more than 12 years Skat is supporting local public administrations in Moldova and neighboring countries. The Ma Implic and the ApaSan+ projects are both implemented through the Fundatia Centrul Moldo-Elvețian pentru Cooperare SKAT, a legal entity registered in the Republic of Moldova, through separate project teams.

The Ma Implic project aims at ensuring that rural population of Moldova has equitable access to quality public service provision. The project works to improve infrastructure and civic participation in 30 rural community projects. At the national level, the project supports the policy, legal and financial environment for quality public service provision and decentralization reform. More information can be found on https://www.facebook.com/ProiectulMaImplic

The ApaSan+ project aims at improving water supply and sanitation infrastructure and services in selected Moldovan villages, by demonstrating innovative technologies and managerial set-ups that are affordable and replicable. The project builds on the experience and results of the successful ApaSan project (2011-2019, www.apasan.skat.ch) and is currently in its inception phase.

The positions are to be filled for the project duration until October 2023, and start as soon as the potential candidates will be selected.

Duty stations are the respective project offices in Chisinau. Flexible home office arrangements will apply as long as the circumstances require. The project teams are relatively small, flexible and dynamic teams (Ma Implic, 6 permanent staff, ApaSan+ 3 permanent staff) and more international and Moldovan experts working on short- and longer-term assignments with the project all over the territory of Moldova.

The position reports to the respective Team Leader (resident in Chisinau, Moldova) and coordinates closely with skat headquarters in St Gallen, Switzerland. A training / introduction to skat HQ in Switzerland is foreseen.

Tasks and responsibilities

The Finance and Administration Manager will:

  • Handle all finance and accounting functions of the project, including asset management, cash flow management, payroll, bank and cash transactions, reporting
  • Ensure that all financial and administrative procedures and practices are in accordance with generally accepted accounting principles and in strict compliance the project’s Financial and Administrative Procedures (FAP), relevant donor instructions and regulations and Moldovan national legislation, regulations, rules and guidelines.
  • Manage the preparation and maintenance of all necessary financial records and reports, accounts payable, accounts receivable, accurate inventory of all the assets; ensure that the purchasing of materials, supplies and equipment are conducted in accordance with internal policies and procedures.
  • Prepare and present annual financial statements on request, contract yearly financial audits and provide all necessary information to auditors. 
  • Under instruction of the Team Leader oversee human resource management for all employees.
  • Coordination and supervision of the project’s Admin team.

The position can be filled as a full-time (100%) or as a part-time position (min. 70%).

Required Skills and Experience

Education:

  • Master’s Degree (or equivalent) in Finance, Accounting, Business Administration or other relevant fields.

Experience:

  • At least 5 years of professional experience is required, ideally obtained in the field of international development (“donor-financed”) projects.
  • Solid knowledge of, and practical experience with all relevant legal requirements applicable in the Republic of Moldova. 
  • Fully confident in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and accounting software, experience in handling web-based management systems.

Language Requirements:

  • Very good command of oral and written English and Romanian

Applications shall include CV (max 4 pages); Cover letter (1 page) indicating 3 reference persons, as supervisors from previous assignments. Applications will be received until including 18 April, 2021 (midnight) electronically in pdf format to info@int.skat.ch

Only complete applications will be considered and only short-listed candidates will be contacted for the interview.