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Three Essential Guides for Improving Communal Household Services, made available by the MĂ IMPLIC Project

Three Essential Guides for Improving Communal Household Services, made available by the MĂ IMPLIC Project

The “MĂ IMPLIC” project provides three essential guides for improving communal household services, as part of its ongoing efforts to strengthen local governance and increase public access to quality services. These documents are:

  1. Service Improvement Plan. PART I. USER PROCESS GUIDE
  2. Service Improvement Plan. PART II. DATA PROCESSING GUIDE
  3. Service Improvement Plan. APPLICATION INSTRUCTION

Since October 2021, the “MĂ IMPLIC” project has used the SIP tool (Service Improvement Plan) in thirty local public administrations/groups of partner LPAs in the Northern, Central, Southern regions and UTA Gagauzia. The tool has been continuously adapted to meet the specific needs of LPAs in the Republic of Moldova, based on practical recommendations and lessons learned throughout the application process.

In Phase II, the “MĂ IMPLIC” project aims to contribute to strengthening local governance and increasing public access to better services by providing support and assistance to first-level LPA groups that express interest in creating partnerships and/or aspiring to initiate a voluntary amalgamation process of administrative-territorial units (UAT). By creating useful tools for LPAs, the project will continue to contribute to the development of communal household services in partner communities.

The guides are now available for download in PDF and WORD formats and are essential for any local public administration that aims to improve communal household services in their community.

These documents were developed as part of the “MĂ IMPLIC” Project – Civic Engagement in Local Governance (Phase II, 2023-2027), funded by the Swiss Agency for Development and Cooperation (SDC) and implemented by Skat Consulting Ltd. The content of the documents does not necessarily reflect the views of the mentioned partners.

Authors: Anatol Bucatca, Tudor Golub, Andriy Kavun

Service Improvement Plan. PART I. USER PROCESS GUIDE 

This guide describes the step-by-step methodology for consolidating inter-community partnerships, measuring satisfaction with provided services, evaluating services and operators, documenting and collecting data, analyzing intervention options, and planning actions to improve communal household services. 





Service Improvement Plan. PART II. DATA PROCESSING GUIDE 

The logical continuation of the SIP development process, this guide describes the methodology for processing previously collected data and information and developing the final product – the Service Improvement Plan.





Application Instruction for the Self-Evaluation of Communal Household Services 

This instruction provides a step-by-step description of the self-evaluation process, an effective framework for discussion and analysis among various community actors, a means to establish the initial capacity level and to subsequently evaluate the progress made. It is designed to ensure the sustainability of the self-evaluation tool after the project’s completion.

We remind you that 14 groups of LPAs from Moldova will benefit from stronger local governance and increased access to quality public services, thanks to the support of the Project MĂ IMPLIC, funded by the Government of Switzerland and implemented by Skat Consulting. The project “MĂ IMPLIC” in Phase 2 aims to contribute to strengthening local governance and increasing the population’s access to better public services. The project will provide support to local authorities and citizens to improve local administration, strategic planning, and public service delivery. This initiative will bring benefits to approximately 106,000 citizens in these communities.

#MaImplicProject #SkatConsulting #SwissCooperation #Switzerland
#MAIMPLIC #LocalDevelopment #PublicServices #EfficientAdministration

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Civilian

Job announcement: Office Manager

Job announcement: Office Manager

TERMS OF REFERENCE

Title: Office Manager

Project: MA IMPLIC – Project on Civic Engagement in Local Governance

Contract duration: November 2023 – October 2027 (subject to confirmation of funding by the donor)

Expected workload: full time employment

 

 BACKGROUND

The Project on civic engagement in local governance “MA IMPLIC” (Phase 2: November 2023 – October 2027) aims at ensuring that the rural population of Moldova has equitable access to quality public service provision and at supporting the government of Moldova in the implementation of the local government reform. The project is implemented by Skat Consulting Ltd., a Swiss consulting firm is financed by the Swiss Agency for Development and Cooperation. Skat Consulting Ltd, and its project implementation unit, a Moldovan-registered non-profit organisation, implement donor-financed projects for a period of more than 10 years in Moldova already.

The project is implemented by a team of ca 10 full-time staff operating from an office in central Chisinau. The team is headed by an expatriate Team Leader who is also based permanently in Chisinau. The project activities are implemented in pilot locations – rural communities in different parts of the country.

SCOPE OF WORK

The MA IMPLIC project is looking to recruit an Office Manager to ensure smooth running of all office operations after the person who occupied this position in the past 3 years has been internally promoted to another position:

The scope of functions and responsibilities comprises, inter alia:

  1. Ensuring the functionality of the project office in Chisinau (office supplies, document management, receiving visitors, et al.);
  2. Organisation of project events (trainings, workshops, meetings) in- and outside of Chisinau (booking of venues, catering, transport, logistics arrangements for participants, et al.)
  3. HR support (keeping the vacation and holidays schedule, prepare HR related orders, drafting employment contracts and additional agreements, keeping staff time sheet, et al.)
  4. Performing procurement procedures for internal (office) acquisitions according to procurement guideline;
  5. Prepare contracts and monitor implementation (quality and quantity of administrative and supply contracts; collect invoices and prepare for internal processing)
  6. Knowledge management (some translations, uploading content to project website, minutes of internal meetings, et al.)

CONDITIONS

  • Competitive Salary
  • Additional Health-insurance package
  • Annual leave in line with Moldovan Labour Law
  • Flexible arrangements for work from home, in agreement with the needs of the position holder
  • Work mostly in Chisinau, work in locations outside Chisinau can be adjusted to meet the needs of the position holder
  • Friendly work environment which encourages self-initiative, responsibility and professional growth

QUALIFICATIONS AND SKILLS REQUIRED

Education

Higher education

Experience

·  At least three years of professional working experience in a comparable function

·  At least one year work experience in donor-financed projects / NGOs

Language Requirements

Fluency in oral and written English and Romanian

Good command of Russian is an advantage  

Competencies

High level of responsibility and organization capacities;

Self-driven and initiative personality;

High level of digital skills and ICT literacy;

Good interpersonal skills;

Driving license and confidence in urban and overland driving (manual gear shift) is an advantage.

APPLICATIONS

Interested individuals are expected to apply by sending the following information to info@int.skat.ch  quoting Office Manager in the subject line of the e-mail.

  • Curriculum Vitae in English language;
  • Motivational letter in English language;
  • Information about earliest date of availability.

Applications must reach us no later than 22 October 2023.
Interviews with shortlisted candidates will be held during the week commencing 30 October 2023.