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Technical consultant(s) in the field of Solid Waste Management, Water Supply and Sanitation, Street Lighting, Roads and Local Transport, Public Infrastructure and Urban Planning

Technical consultant(s) in the field of Solid Waste Management, Water Supply and Sanitation, Street Lighting, Roads and Local Transport, Public Infrastructure and Urban Planning

REQUEST FOR QUOTATIONS (RFQ)

Service:  Technical consultant(s) in the field of Solid Waste Management, Water Supply and Sanitation, Street Lighting, Roads and Local Transport, Public Infrastructure and Urban Planning

Project name: Project MĂ IMPLIC Phase 2 (2023 – 2027)

Contract duration: August 2024 – October 2027

Contract type:  framework service contract with legal entities (consulting firms)

Indicative starting date: 1st of August 2024

  1. BACKGROUND

The project “MĂ IMPLIC” aims to contribute to strengthening local governance and increasing the population’s access to better public services.  The project will support partners at the local and national levels to improve local governance in three fundamental dimensions:

  • First-level LPA groups will be supported in the efficient management of resources and the promotion of sustainable and inclusive local development.
  • The government will be encouraged to promote and coordinate local public administration reform in an efficient, effective, and transparent manner.
  • Citizens in partner communities will be actively involved in the local governance process and will positively influence the quality of managed public services.

Following a competition launched in December 2023, the Project MĂ IMPLIC selected 14 groups of partner local public authorities (LPAs) from the North, Center, South, and Gagauzia regions for the second phase of the project, The complete list of selected partner LPAs can be downloaded by accessing this link.

More information about the project can be found on the project’s website www.ma-implic.md

The “MĂ IMPLIC” Project is funded by the Swiss Agency for Development and Cooperation (SDC) and implemented by Skat Consulting, from November 2023 to October 2027. The project covers the entire territory of the Republic of Moldova (except for administrative-territorial units on the left bank of the Dniester River).

  1. PURPOSE OF THE CONSULTANCY

In the scope of this assignment, Ma Implic is looking to contract consulting firms which can provide a pool of individual experts to support project activities in rural LPA groups. Project activities in these LPA groups (comprising between 3 and 9 individual LPA) include (but are not limited to) investments in infrastructure for communal service delivery and local government functions. The main objective of the individual experts is to facilitate the implementation of selected local interventions on water supply and sanitation, public street lighting, solid waste management, roads and local transport as well as technical and consultative expertise of infrastructure construction and/or rehabilitation and urban planning projects.

We expect that at least three individual experts will be required to support the projects in the field of water supply and sanitation;

We expect that at least two individual experts will be required to support the projects in the field of waste management;

We expect that at least one individual expert will be required to support the projects in the field of street lighting;

We expect that at least three individual experts will be required to support the projects in the field of roads and infrastructure construction and/or rehabilitation, urban planning;

We expect that at least one individual expert will be required to support the projects in the field of local transportation.

At this point, the number of individual projects in each of the 14 partner LPA groups is not yet known in detail. Subsequently, the total number of projects in each field is not yet known. The identification of the (ca. 3) priority sectors (types of services) in each partner LPA group will be the result of a participatory analysis and consultation process which the Ma Implic project will facilitate in each of the 14 partner LPA groups.

At the first stage of their involvement the technical consultants will undertake a technical assessment of the current situation of the existing corresponding infrastructure and technical documentation, identifying major issues and determining the most appropriate and well-argued intervention options for each of the target projects. The Consultant(s) will provide technical assistance among beneficiaries in technical evaluation, preparation of interventions for investments, ensuring the compliance of projects with the national normative framework, thus ensuring cost effective capital investment and efficient use of resources. Before the investment phase the Consultant(s) will advise the project team and the beneficiaries on the best applicable solutions and will propose a set of recommendations for each intervention.

At the second stage (Investments) the consultant(s) will be expected to closely monitor the progress of works and supervise infrastructure sites and civil works within the target projects in accordance with technical design, contract requirements and the legislation of the Republic of Moldova. The consultant(s) will also support the project beneficiaries in the process of accepting the final work.

  1. PERIOD OF ASSIGNEMENT and SCOPE OF WORK

Consultants for projects in the field of water / sanitation: August 2024 – July 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 40 days for one project.

Consultants for projects in the field of waste management: August 2024 – April 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 10 days for one project.

Consultants for projects in the field of street lighting: August 2024 – April 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 10 days for one project.

Consultants for projects in the field of roads and infrastructure construction and/or rehabilitation: August 2024 – April 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 10 days for one project.

Consultants for projects in the field of urban planning: August 2024 – December 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 20 days for one project.

Consultants for projects in the field of local transportation: August 2024 – December 2025, with a possibility for extension, subject to progress of the individual projects. The estimated scope of work is 10 days for one project.

 

  1. ACTIVITIES AND EXPECTED RESULTS

The Consultant(s) will undertake the following tasks for each selected intervention (regardless of the sector / type of service)

 

Name of OUTPUT

Activities

Remarks

1

Technical assessment

Undertake the technical assessment with the Local Action Group to evaluate and analyze the proposed scheme as per demand collection form and decide if a scheme is feasible from a technical point of view. Sharing the findings of technical assessment with the Task manager.

 

2

Prepare an assessment report

As an output after the technical assessment (1), a succinct report shall be drafted (ENG or ROM languages)

 

3

Design technical solutions

Based on assessment report at least two suitable intervention options will be developed

Strictly follow Government of Moldova standards for design standard specifications and consider MA IMPLIC practices and methodology

4

Selection of appropriate for local needs solution

Advice Local Action Group on selection of appropriate for local needs.

Local Action group should select one from a few technical solutions proposed by Consultant(s)

5

Capacity building orientation and training

Support to the LPA to select and contract a qualified (certified) engineering bureau to develop technical specifications for the procurement.

Participation as a member of the evaluation committee for the selection of contractors.

This would include initial orientation on Local Action Group mobilization, construction management, and imparting required skills for management, operation and maintenance of service

Before investments, during construction/acquisition and post construction/acquisition as appropriate

6

Site layout and Material/Equipment quality assessment

The Local Action Group is given technical advice on construction material/equipment quality. The consultancy should help the community to check the standards during or after purchase. Such orientation can be done with site layout.

Inclusion of Local Action Group (population) on implementation process

7

Quality management of constructions works including site supervision, technical and managerial

support to Local Action group for the management of contracts for construction works/equipment procurement.

Supervision ensures that the scheme is built according to the technical design and specifications, equipment correspond to the proposed solution

According to Investment Contract and Calendar Schedule

8

Work measurement and work completion report

Checking whether the quality of completed work is satisfactory. When the construction work is completed and meets the quality requirements, the Consultant(s) prepares a work completion report

According to Investment Contract and Calendar Schedule

 

  1. QUALIFICATION REQUIREMENTS

The technical consultant should have an education and knowledge in civil engineering, water and sanitation, national construction codes and standards, building laws, local transport as well as extensive experience in implementing community development projects. In particular:

  • Education: University Degree in civil engineering, water, sanitation or architecture, and/or other relevant area;
  • Work experience: at least 3 years of work experience in the field of civil engineering;
  • Technical-professional attestation certificate issued by national authority INCERCOM;
  • Extensive experience in monitoring/supervision/supporting infrastructure and civil works, preferably street light renovation, water and sanitation networks. Working experience with the community of Ma Implic project (phase I) is an advantage:
  • In depth knowledge of national legislation related to the construction works;
  • Experience within community development programs is an asset;
  • Language skills: excellent command of written and spoken Romanian and Russian is required; knowledge of English is an asset;
  • Computer proficiency, including knowledge of MS Office products (Word, Excel, Power Point);
  • High level of responsibility and organization capacities, creative approach to solving issues;
  • Excellent communication and reporting skills;
  • Ability to meet deadlines and prioritize multiple tasks;
  • Capacity to communicate fluently with different stakeholders (civil society, local authorities, local communities, project staff);
  • Driving license category B and availability of travel with own car.
  1. APPLICATION PROCEDURE

Qualified and interested consulting firms are requested to apply.

The application must contain:

a) Company Profile;

b) CVs of involved experts in Romanian or (preferably) English language. Expert CVs shall indicate the education background and professional qualifications of the individual experts, their relevant experience, as well as contact details of the candidate/s;

c) No less than two, but no more than 5 professional references which give information about the work of the company.

d) A Financial offer for a fee per one working day, including all types of expenditures (admin costs, salaries, transportation etc.). The offers must be presented with a 0% VAT exemption applied.

Interested candidates are requested to submit their application to info@int.skat.ch , quoting “Technical consultant(s)” in the subject line. The deadline for applications is 27 of July 2024.

Engineering consulting firms are eligible for this assignment. Applications by individual consultants (acting as physical persons) will not be considered.

Interested candidates could have several options to apply: a) for one Lot and  b) for several Lots/all Lots
Applications need to include a clear and unambiguous reference to one or several of the Lots from the list below.

Lot 1

Solid Waste Management

Lot 2

Water Supply and Sanitation

Lot 3

Street Lighting

Lot 4

Roads and Infrastructure Construction and/or Rehabilitation

Lot 5

Urban Planning

Lot 6

Local transportation

  1. AWARD OF CONTRACTS

MĂ IMPLIC Project will first evaluate quotations for compliance with the mandatory requirements/ elements of this RFQ. Quotations that do not contain all mandatory requirements/ elements will not be considered.

Each Lot will be evaluated individually

Evaluation of offers will be performed according to the following evaluation criteria:

Category

Points

Relevant experience, capacity and proven expertise: Minimum three years of successful work experience in selected sector proven by relevant company profile.   (see Section 6, item (a))

20

Technical expertise: CVs of individual experts

(see Section 6, item (b))

30

The degree to which the Offeror demonstrates a very good professional reputation as evidenced by at least 2, but no more than 5 recommendation letters. (see Section 6, item (c))

10

Price (see Section 6, item (d))

40

Total

100

The project reserves the right to consider awarding separate contracts for individual Lots or for several, or all Lots to one contractor.

The project may engage in negotiations with bidders for clarification if deemed necessary.

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Component Manager, Water & Sanitation (ApaSan 28 Project)

Component Manager, Water & Sanitation
(ApaSan 28 Project)

Job Title: Component Manager, Water & Sanitation

Location: Chisinau, Moldova

Duration: Full Time (Until April 2028)

Background:

Fundația Centrul Moldo-Elvețian pentru Cooperare SKAT (SKAT Moldova) is the implementing entity in the Republic of Moldova of donor-funded projects of SKAT Consulting Ltd., a Swiss consulting firm. Currently, SKAT implements in Moldova two large projects in the area of local government reform (Swiss-financed) and Water and Sanitation Services in rural areas (Austrian-financed). Related to these large projects which have a duration of 4 and more years each, there is one smaller contract (Energy Efficiency in rural areas, until December 2024) and we expect the commencement of another project (focusing on water supply and energy efficiency) in the third quarter of 2024.

About the project and the position:

For a multi-year water and sanitation project in Moldova (ApaSan28), funded by the Austrian Development Agency (ADA), Skat Consulting Ltd. is recruiting a Component Manager, Water & Sanitation. This new project is a continuation of the successful initiatives ApaSan (2009-2019) and ApaSan+ (2020-2024) led by Skat Consulting Ltd.

The ApaSan28 project aims to address rural sanitation challenges, provide safe drinking water, and promote sustainable decentralized WASH management in Moldova. It targets to enhance the living conditions of rural Moldovan populations by ensuring year-round access to safe drinking water and household sanitation and has an implementation phase of 4 years (May 2024 – April 2028). The project will work together with local public authorities and regional operators and aims to work towards the recognition of decentralized and safely managed sanitation options by authorities as viable, cost-effective, and environmentally sustainable solutions for sanitation in rural Moldova.

Key Responsibilities:

The Component Manager, Water & Sanitation will be responsible for the successful implementation of the Project. Key responsibilities include:

  • Planning, coordination, and execution of project activities in accordance with the project proposal and donor requirements.
  • Maintaining a close collaboration with the Team Leader 
  • Contribute to the preparation and implementation of the yearly plans of operation and subsequent operational and financial reporting. 
  • Develop and implement project concepts and strategies, in cooperation with the Team Leader and/or external experts.  
  • Adherence to the relevant procedures, rules and regulations 
  • Facilitation of seminars, workshops and study tours. 
  • Contribute to the elaboration of all required progress reports and any other documents mentioned in the Project Document.  
  • Participate in related steering and/or coordination bodies as required.  
  • Building and keeping relationships and networking with project partners, main sector stakeholders, communities of practice and other similar and complementary projects on a thematic and operational level; 
  • Undertake extensive visits to partner Raions and localities. 
  • Enhance community engagement in the villages where water and sanitation projects are implemented to ensure effective beneficiary involvement.
  • Liaising with central, regional, and local public authorities, regional water and sanitation service operators, and other stakeholders to ensure effective project implementation.
  • Collaboration with internal and external experts (national and international) from Skat Consulting Ltd. (HQ) as well as independent consultants for specific assignments
  • Professional monitoring and evaluation of project progress, ensuring timely reporting to the Team leader and stakeholders.
  • Project budget monitoring and expenditure control.
  • Risk management and mitigation to ensure project goals are achieved within scope, budget, and timeframe.

Qualifications and Skills required:

Education

Master’s Degree (or equivalent) in a relevant field (e.g., environmental science, engineering, public health, management).

Experience

·       At least 5 years of experience in project management or 3 years of experience if very relevant to the above-mentioned projects.

·       Experience working in the water, sanitation and hygiene sector, or a related technical field

·       Proven work experience with local public administrations in the Republic of Moldova

·       Strong background in projects involving Monitoring and Evaluation, community engagement, and multiple stakeholders.

·       Experience in internationally funded projects/programmes or NGOs is an asset.

Language Requirements

·       Fluency in Romanian (written and spoken)

·       Fluency in English (written and spoken)

·       Knowledge of Russian would be an additional asset

Competencies

  • Experienced in project cycle management (PCM), including monitoring, evaluation and learning
  • Good understanding of water supply and decentralized sanitation issues for rural areas
  • Strong understanding of rural development and community engagement principles
  • Excellent communication, interpersonal, and problem-solving skills
  • High level of responsibility, leadership and organizational capacities
  • Self-driven and initiative personality
  • Ability to work effectively in an international and multicultural environment

 

How to Apply

Interested individuals are invited to apply by sending the following documents to jesus.bravo@skat.ch  with the subject line “Component Manager, Water & Sanitation”, at latest by July 14, 2024.

  • Curriculum Vitae (in English)
  • Motivational letter (in English) which should include a description of your preferred approach to select three villages in Moldova for the development of a new water supply system. Outline the criteria you would use to identify the villages with the highest needs and where the project would have the most significant impact. Additionally, please include your main considerations for a Monitoring and Evaluation plan to ensure the project’s success and sustainability. Adding a paragraph on how your previous experience relates to this analysis will be highly valued.

Kindly note that generic, AI-generated letters (e.g., ChatGPT standard letters) will not be considered. We highly value originality and genuine motivation. Should you find it difficult to provide a personalized letter, it is preferable to submit your application without a motivational letter.

Skat Consulting will ensure confidentiality in the recruitment process. Only pre-selected candidates will be contacted.

For any specific questions or inquiries, please contact jesus.bravo@skat.ch